Building highly effective teams

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In 1999, I joined Citibank as a young employee with much to learn. I was fortunate to work under two leaders worth watching closely. My team leader was the kind of person you could approach with any technical question — patient, knowledgeable, and generous with her time even when she had none to spare. The department head taught me something different: the power of appreciation. When I hit a target for the first time, she walked over and handed me movie tickets. It was a small gesture, but what it gave me was not entertainment. It was the feeling of being seen. Of mattering. That stayed with me, and I have tried, in my own way, to pass it on ever since.

That team performed well. We passed every audit. Our metrics were consistently strong. Looking back, I believe the reason was simple: we had good leaders. That experience reshaped how I think about leadership. I used to think a leader just needed expertise and the ability to delegate. I was wrong. Building a highly effective team begins with the leader — someone who brings not only technical knowledge but sound decision-making and genuine people skills: the ability to communicate, to build relationships, and to navigate conflict. What I advocate for is a more democratic kind of leadership, one that earns authority rather than just assumes it.

Across many years and many organizations — large and small, local and foreign — I have seen this pattern hold. High-performing teams are almost always led by someone their people look up to. That regard can come from respect or from fear, and both can produce results as well as both positive and negative consequences. But a leader who relies on force extracts compliance. A leader who leads through encouragement and recognition builds something that lasts. Your style, your choice.

In a few weeks, I will be facilitating a team building program for about 60 employees of a printing company navigating a significant transition. A new generation of leaders is stepping forward, and they are asking their people to embrace three values: accountability — owning your work fully; transparency — speaking up, sharing perspective, making better decisions together; and malasakit — genuine care for the work and for one another.

These are not small asks. Leading through transition requires maturity and wisdom. There will be moments when the mission feels too large, when the road ahead is unclear. But that is precisely when leadership matters most — when a team needs someone steady enough to guide them forward.

My hope is that when this program ends, every person in that room walks away feeling what I felt in 1999: seen, appreciated, and heard. Not because of a grand gesture, but because they experienced what it means to be led well. And that when their turn comes, they will know how to pass it on.

How to start journaling?

It is truly a challenge to start a journal, let alone write in it consistently. I’ve been journaling for eight years and have managed to be fairly consistent, though not daily. There have been days, weeks, and even months that I’ve missed, but I always come back to fill the pages with my observations and emotions.

Journaling is not a juvenile activity. It’s a powerful leadership tool used by many great individuals, from Winston Churchill to Anne Frank. For Churchill, journaling helped him navigate the complexities of his role as a statesman, allowing him to better understand himself, his world, and his place in history. In the case of Anne Frank, journaling provided her with a means to cope with the horrors of the Holocaust, offering a safe space to process her emotions and preserve her thoughts for future generations.

I started journaling when I bought a Midori Traveler’s Notebook in Hong Kong. At first, I simply wrote whatever came to mind. I didn’t find it difficult. I followed tips from Julia Cameron’s The Artist’s Way, particularly the idea of “dumping” everything in my head to start. Attending a Mind Mapping seminar years ago also helped me organize my thoughts and keep the flow going.

Another key to my journaling success is reading. I always have plenty to say after reading an essay or a book. After all, they say you can’t write if you don’t read. Reading has been instrumental in shaping my journaling, and even if I can’t pick up a book or article, I make sure to read movie subtitles or anything I can.

So far, journaling has helped me clarify my thoughts. There are days when my mind feels cluttered, overwhelmed with ideas. In those moments, I sit down, grab my pen and notebook, and start reflecting on my priorities. Often, those thoughts evolve into to-do lists.

Those thoughts are just irrational fears. Writing them down helps me to view them logically, free from emotion. Fears can hijack your brain, but labeling them on paper cuts the wire, allowing you to reset yourself.

Journaling doesn’t take much time—only 10 to 20 minutes a day. I do it in the morning, right after breakfast, while sipping my coffee. This gives me time to clear my mind and start the day with a fresh perspective. If mornings are too rushed, journaling before bed works just as well. You can write anything that comes to mind, or even use daily prompts from Google.

You don’t need special tools—just a pen and notebook will do. The most important thing is to start.